APPLY

APPLICATION GUIDELINES

Eligibility for Admission:

The applicant should be a registered undergraduate (preferably) or a graduate student meeting the following criteria.

  • Over 18 years of age;
  • Possess great academic standing (has the equivalent of a Cumulative Grade Point Average (GPA) score of at least 3.0 out of 4.0 or a B or a 7.5 out of 10);
  • Fluent in the English language for academic purposes;
  • Will continue his/her studies at his/her home university after completing the AsTW program.

Applications from AsTW Consortium Member Universities:

Applications from AsTW consortium universities will be processed at the AsTW Office, International Student Exchange Division, Kyushu University

Address:
744 Motooka, Nishi-ku, Fukuoka 819-0395 Japan
Tel: +81-92-802-2274 / Fax: +81-92-802-2287
Email: astw-program@jimu.kyushu-u.ac.jp


Applications from Universities outside AsTW Consortium:

Address:
144 Xuan Thuy Street, Cau Giay District, Hanoi
Email: astw2026@vnu.edu.vn

The following required documents must be submitted to the above AsTW office emails by means of the downloadable forms (xls, xlsx, doc, docx) by December 31, 2025.
*Please check Kyushu University’s Privacy Policy before you send your application.

0- Check List

Please check the list before you submit your application documents:

AsTW Application Check List

1- Application Form-1

All applicants must complete and submit.

AsTW Application Form-1

2- Application Form-2

All applicants must complete and submit.

AsTW Application Form-2

3- Academic Transcript issued by home university (Original)

All applicants must submit.

4- Reference Form

All applicants must complete and submit.
A Reference Letter Form must be completed by any academic staff member at your current institution other than a language instructor

Reference Letter Form

5- Essay in English

All applicants must complete and submit.
Title : Why I want to join AsTW? (800 to 1000 words)

Essay Form

6- Language Proficiency Certificate

A copy of an official English language test score (either TOEFL IBT-60/CBT-173/PBT-500(PBT) or IELTS(Academic) – Band 5.0 or PTE-41 or the equivalent. Students without any official test score is required to submit a Statement of English Proficiency as proof of the language proficiency.

Statement of Language Proficiency Form

7- Diploma

Postgraduate students must submit.

8- Certificate of Health

The Certificate must be completed and signed by a physician.

Medical Certificate Form

9- Certificate/Proof of Enrollment

All applicants must submit an official letter or document from the applicant’s home university/academic institution to confirm the applicant’s enrollment or student status at that university/ academic institution.

Travel Arrangement:

Accepted applicants have to submit the following materials by the deadline set by AsTW. AsTW will contact successful candidates in due course. The completed forms should be submitted to the AsTW Office via E-mail or fax.

  • Flight Information to and from Hanoi.
  • International travel insurance certificate (copy)

International Travel Insurance:

All AsTW students must obtain a health/medical and accident insurance for the period of AsTW. AsTW requires students to purchase such insurance in their own country before entering Indonesia.

AsTW shall not bear any responsibility for costs caused by illness, injury and/or death of the students and any other damage that may occur as a result of accident, disaster, or other unexpected circumstances.

Participation Requirements:

AsTW regards students’ participation throughout the program term as essential. Therefore, we will ask students to arrive at Vietnam National University, Hanoi on March 2, 2026 and stay until the final event of the closing ceremony on March 12, 2026.

*Please note that all participants will need to check out from accommodation in the morning on March 12, 2026.

Privacy Policy:

About the privacy policy of National University Corporation Kyushu University in Japan (KU), please refer the URL below before you send your application materials:

For Applicants